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What is Email Parsing? December 2022 · ian

What is Email Parsing?

Email parsing is the process of analyzing and extracting information from emails. It involves taking an email message, typically in the form of a string of text, breaking it down into its individual components, and then using the extracted information for various purposes. This process starts with the email message, typically a string of text, and then breaks it down into its individual components, such as sender, recipient, subject, body, and attachments. This extracted information can then be used for different purposes, such as creating a database of emails, automatically routing emails to the appropriate recipient, or analyzing the content of the email for certain keywords or patterns.

How Does Email Parsing Work?

There are many different ways to parse emails, depending on the specific needs of the application and business. From the technical side, some common methods include using regular expressions to extract specific pieces of information, using pre-built libraries or tools to parse the email, or manually analyzing the structure of the email and extracting the information manually. From a platform side, there are a handful of services that will parse emails for you without needing any code. HostedHook’s email parsing is one of those options, which you can sign up for here.

Platforms like HostedHooks can help you set up rules to parse specific emails. When those emails arrive, the platform will apply the rules and output the extracted data as JSON. This is done with No Code and will allow you to connect your parsed emails to other platforms to setup automations.

Here are some other articles that go into more depth around how to setup email parsing.

Email Parsing Use Cases

The most common use case for email parsing is to extract information from emails and use it to populate a database or other data storage system. For example, a company might use email parsing to extract customer information from incoming emails and add it to a customer database. This can be useful for tracking customer interactions, managing customer relationships, and analyzing customer data. This extracted information could also be connected to a chat application ( like Slack ) to send real time notifications to your team.

Another use case for email parsing is to automatically route emails to the appropriate recipient. For example, an email parser might be used to identify emails that contain specific keywords or phrases, and then route those emails to the appropriate department or individual for handling. This can help streamline email management and ensure that emails are dealt with promptly and efficiently.

Email parsing can also be used to analyze the content of emails for certain keywords or patterns. For example, a company might use an email parser to identify emails that contain certain words or phrases that indicate a customer is experiencing a problem. This information can then be used to trigger a response or to notify the appropriate team or individual to address the issue.

There are tons of use cases for email parsing and go over a handful of other email parsing examples here

Advantages of Email Parsing

Email parsing can be a valuable tool for businesses and organizations that want to improve the efficiency, accuracy, and flexibility of their email-based processes and systems, and to integrate and interoperate emails with other systems and platforms. While email parsing does require careful planning, testing, and optimization, the benefits it can offer can make it a worthwhile investment for businesses and organizations that want to take advantage of its capabilities.

Here are some of the advantages of email parsing:

Increased efficiency and productivity

One of the main advantages of email parsing is that it can help businesses and organizations save time and effort by automating and streamlining various tasks and processes that involve handling, processing, and routing emails. For example, email parsing can be used to extract data from invoices, orders, or customer inquiries, and automatically update databases, systems, or platforms with the parsed data, eliminating the need for manual data entry or processing.

Improved accuracy and reliability

Email parsing can also improve the accuracy and reliability of data extraction and processing, as it is designed to extract and process specific types of data based on pre-defined rules.This can reduce the risk of manual errors or inconsistencies that may arise during processing, thus enhancing the quality and reliability of the extracted data.

Enhanced data integration and interoperability

Email parsing can also facilitate the integration and interoperability of emails with other systems and platforms, such as CRM, ERP, spreadsheets or accounting software. This can enable businesses and organizations to leverage the power and functionality of these systems and platforms, and improve the flow and management of information and data across the organization.

Greater flexibility and adaptability

Email parsing can also offer much more flexibility, as it can be easily modified or updated to support changing email formats, structures, or content. This can make it easier for businesses and organizations to adapt to changes in their email-based processes or systems, and to implement new email-based capabilities and functionality. This would be one of the main benefits of going with an email parsing platform like HostedHooks over a custom coded email parser.

Reduced costs and complexity

Email parsing can also help businesses reduce costs and complexity by eliminating the need for manual data entry or processing by streamlining email processing. This can save businesses time, effort, and resources, and enable them to focus on more value-added activities.


In conclusion, email parsing is a useful technique for extracting information from emails and using it for various business or personal uses. We hope this article has provided you some context on how email parsing works and helps you think about whether email parsing might be a solution for your company.

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